Johnson & Johnson is recruiting for the Sr. Executive Assistant to the Company Group Chairman, Global Orthopaedics (CGC)located in Palm Beach Gardens, FL. Additional consideration will be given to our West Chester, PA and Raynham, MA locations. This position may require up to 20% travel.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
The Sr Executive Administrative Assistant will support all duties of the Company Group Chairman, Global Orthopaedics including but not limited to administrative executive support, planning and supporting leadership team meetings and events, and support for internal/external forums/engagements led/attended by the Orthopeaedics Leadership Team & CGC.
To ensure the smooth function of the Office, the ideal candidate for this role will have high standards of professionalism and efficiency and will manage multiple tasks proactively and simultaneously with a highly organized approach. Excellent communication skills and discretion to handle sensitive information is required.
Responsibilities:
· Establishes and maintains support systems for structuring priorities necessary to the Executive.
· Manages the executives’ schedule to include scheduling meetings and appointments as well as domestic/international business trip logistics and itineraries.
· Plans and coordinates global department meetings, celebrations, and external meetings including offsites. Books conference rooms, arranges catering, and sets up audio/visual equipment as desired.
· Coordinates and assists in drafting, proofreading, and editing associated business reports, documents, and presentations if requested
· Handles incoming and outgoing communications.
· Organizes files (paper and electronic) ensuring easy retrieval of information.
· Supports other departments based on instructions in arranging and preparing company-wide events.
· Provides Executive level support for internal/external forums
· Acts as liaison with other departments, customers and outside agencies, including senior level management.
· Manages expense reimbursement
· Orders/maintains office supplies and equipment, ensuring the CGC’s office is organized and fully functioning. Coordinates with IT and other departments to resolve any issues related to office equipment or technology.
· Interacts with various levels of executive management on a day-to-day basis. Must handle sensitive and very confidential documents and information with the highest level of integrity and professionalism.
· Supports candidate interviews and new hires where applicable: interview schedule, logistics, travel arrangements, onboarding and relocation support.
· Manages contacts, keeping contact lists (eg email distribution lists) and organizational charts up to date.
· Prepares and manages POs when requested. Helps coordinate assignments for the reporting teams and support functions across the span of responsibility for the CGC, and supports team on the execution of tasks to ensure accuracy, timeliness, and quality of deliverables.
· All other duties as assigned.